Ariavel SourcingHow to useFull Help Center (opens in a new tab)Ariavel Sourcing adds a supplier sourcing workflow to monday.com. It does not replace your boards, forms or automations. External suppliers answer the same structured request through private links, without a monday.com account. You compare their line-level quotes and record the award.
Add line items with quantities, units and target prices, a currency and a deadline. Your first RFQ
Choose suppliers from your Ariavel list or a connected monday.com supplier board.
Generate one secure link per supplier, then copy it or open an email draft. Links are not sent automatically. Invitations
The supplier opens the link in a browser, with no monday.com account. They enter price, currency, lead time and MOQ per line, or mark no bid. Supplier portal
Build the Bid Matrix: landed cost per line, line coverage, lead time, MOQ and weighted scores. How bids are compared
AI Bid Analyst uses monday AI to highlight trade-offs and questions to check. It is advisory only and never awards a supplier. AI Bid Analyst
Start from the recommended scenario or a blank one. Split quantities between suppliers and record override reasons, then finalize to lock the decision. Awards
On Professional and Enterprise, send the finalized award to a monday.com board, one item per supplier allocation (a split line becomes one item per supplier). Board write-back
Watch the whole journey in the 2-minute product demo, recorded with fictional demonstration data.
When the Marketplace listing is available, an account admin can install Ariavel Sourcing and approve its permissions: read boards (to use a supplier board), write boards (to create the awards board and award items), send monday.com notifications (deadline reminders), read your own name and role, and use monday AI on your behalf (ai:consume) for optional AI Bid Analyst requests. The app includes a 14-day trial with Professional features. If your account already has access, continue to the next step.
In a workspace, click + Add and choose Ariavel Sourcing. Anyone who is a member of the account can open it; guests can't see sourcing data.
The first time it opens, a short guide asks for your company name and support email (shown to suppliers), default currency and deadlines, and how bids should be weighted (price, lead time, completeness). You can change all of it later in Settings.
Keep suppliers in Ariavel's own list, or ask an account Admin to open Suppliers → Configure supplier source, connect monday.com securely and map an existing supplier board.
Prerequisites: use a monday.com account with Ariavel Sourcing installed and a full member role to create or edit sourcing data. An account admin handles installation and connecting a supplier board. AI Bid Analyst is included in paid plans and the 14-day Professional trial; it additionally requires monday AI access and available AI tokens.
Use the event details and line items to create an RFQ, collect supplier quotes, then review the Bid Matrix before deciding on an award.
Screenshots and the captioned walkthrough are available in the public guide. They use fictional demonstration data.
If your account already has access to Ariavel Sourcing, add it to a workspace and follow these five steps. Public installation requires monday.com Marketplace approval.
Open Suppliers. Add suppliers to the Ariavel Sourcing list, or ask an account Admin to connect a monday.com supplier board and map its columns.
Start blank or from an RFQ template. Add line items, a currency and a deadline.
Generate a secure invitation link per supplier, then copy it or open a ready-made email draft.
Quotes arrive through the portal or CSV import. Build the Bid Matrix to compare landed cost.
Pick a scenario, split by line if you like, and finalize. The award is then locked for the record.
Everything happens inside your monday.com account. Your RFQ status moves forward on its own as you work:
boards:read and me:read scopes in monday.com.If the connection expires or loses access, the Admin can use Reconnect in the same drawer. If an active RFQ says a board supplier is no longer available, open that RFQ, remove or replace the unavailable supplier with a valid board supplier, and save before sending invitations. Completed RFQs keep their historical supplier snapshots.
A buyer has invited you to quote through a private link. Just open it. That's all you need.
Submitting is final. Please check your figures first. If you need to change something afterwards, contact the buyer.
Fair, transparent and explainable. Every quote is brought to the same basis before it is scored.
For landed-cost scoring, price competitiveness on the quoted lines is multiplied by their coverage (the share of lines quoted). Lead time and commercial completeness are scored separately before the weighted contributions are combined.
The landed-cost score is adjusted for line coverage, then combined with the other weighted criteria.
Default weights. Adjust them to your priorities in Settings.
AI Bid Analyst reviews your current bid comparison and highlights cost differences, coverage gaps, lead-time and MOQ risks, supplier trade-offs and questions worth checking before award. It is optional and advisory. Human-controlled by design: AI never awards a supplier or changes your procurement data.
Build or rebuild the comparison for the RFQ, as usual.
The analysis runs only when you ask for it. Nothing is sent before you choose it.
Ariavel sends numbers only to monday.com's hosted AI gateway: line labels (Line 1, Line 2 …), quantities, targets and quoted commercial values, with suppliers shown only as Supplier 1, Supplier 2 and so on. Supplier names and contact details, line descriptions, notes, attachments and document contents are not sent.
The summary lists priority items, cost, coverage, delivery and MOQ points, trade-offs, negotiation opportunities, questions to verify and data limitations. A supplier key on your screen shows who each label is; it is not sent to AI. The Bid Matrix stays authoritative.
AI never awards a supplier or changes RFQs, quotes, suppliers or awards. Create and finalize awards in the award workspace as usual.
When you choose Analyze with AI, Ariavel sends a limited, anonymised comparison of your RFQ and submitted quotes to monday.com's hosted AI gateway to generate an advisory summary. Supplier identity and contact fields, line descriptions, notes, attachments and document contents are excluded. Ariavel does not persist the generated analysis. Processing through monday AI and its providers is governed by monday.com's applicable terms and policies.
Use Insights to review savings and response rates. On eligible plans, send final awards to a monday.com board and receive deadline reminders.
Open Insights in the side menu. You'll see savings against your target prices and against the highest bid, awarded spend, how many suppliers respond, average cycle time from RFQ to award, your top suppliers and a 12-month savings trend.
After you finalize an award, choose Send to monday.com board. Ariavel Sourcing creates one item per awarded supplier allocation (supplier, RFQ, line, quantity, unit price, total, currency, savings, award date, status), grouped by RFQ. A line split between two suppliers becomes two items.
When you open Ariavel Sourcing, the RFQ owner gets a monday.com notification if an RFQ closes within 48 hours, when every invited supplier has quoted, or when the deadline passed with quotes missing. Each reminder is sent at most once a day.
One flat price per monday.com account, not per seat: a three-person procurement team pays the same in a 10-seat or a 500-seat account. Every account starts with a free trial. Billing is handled by monday.com.
Unlimited suppliers and invitations, up to 50 active RFQs, while you explore.
Small teams running occasional RFQs
$59/ month per account$49/month billed yearly
Procurement teams running regular RFQ cycles
$149/ month per account$124/month billed yearly
Larger organisations with compliance needs
$399/ month per account$332/month billed yearly
Without a subscription the account becomes read-only: everything stays viewable, nothing is deleted, but you can't create or change RFQs, invitations, awards or uploads. Account admins can still export RFQ data.
Billing is handled by monday.com. Open Settings → Billing to choose or manage your plan.
monday.com handles app subscription refunds. Cancelling within 30 days of the initial purchase triggers an automatic refund under its current app policy. For later or exceptional requests, contact monday.com support or email us; developer approval is needed before monday.com can process them.
For product support, contact support@ariavel.eu. For security reports, contact security@ariavel.eu.