Find guides for creating RFQs, inviting suppliers, comparing quotes, managing awards and your account.
If your account already has access to Ariavel Sourcing, add it to a workspace and follow these five steps. Public installation requires monday.com Marketplace approval.
Open Suppliers. Add suppliers to the Ariavel Sourcing list, or ask an account Admin to connect a monday.com supplier board and map its columns.
Start blank or from an RFQ template. Add line items, a currency and a deadline.
Generate a secure invitation link per supplier, then copy it or open a ready-made email draft.
Quotes arrive through the portal or CSV import. Build the Bid Matrix to compare landed cost.
Pick a scenario, split by line if you like, and finalize. The award is then locked for the record.
Everything happens inside your monday.com account. Your RFQ status moves forward on its own as you work:
boards:read and me:read scopes in monday.com.If the connection expires or loses access, the Admin can use Reconnect in the same drawer. If an active RFQ says a board supplier is no longer available, open that RFQ, remove or replace the unavailable supplier with a valid board supplier, and save before sending invitations. Completed RFQs keep their historical supplier snapshots.
A buyer has invited you to quote through a private link. Just open it. That's all you need.
Submitting is final. Please check your figures first. If you need to change something afterwards, contact the buyer.
Fair, transparent and explainable. Every quote is brought to the same basis before it is scored.
For landed-cost scoring, price competitiveness on the quoted lines is multiplied by their coverage (the share of lines quoted). Lead time and commercial completeness are scored separately before the weighted contributions are combined.
The landed-cost score is adjusted for line coverage, then combined with the other weighted criteria.
Default weights. Adjust them to your priorities in Settings.
AI Bid Analyst reviews your current bid comparison and highlights cost differences, coverage gaps, lead-time and MOQ risks, supplier trade-offs and questions worth checking before award. It is optional and advisory. Human-controlled by design: AI never awards a supplier or changes your procurement data.
Build or rebuild the comparison for the RFQ, as usual.
The analysis runs only when you ask for it. Nothing is sent before you choose it.
Ariavel sends numbers only to monday.com's hosted AI gateway: line labels (Line 1, Line 2 …), quantities, targets and quoted commercial values, with suppliers shown only as Supplier 1, Supplier 2 and so on. Supplier names and contact details, line descriptions, notes, attachments and document contents are not sent.
The summary lists priority items, cost, coverage, delivery and MOQ points, trade-offs, negotiation opportunities, questions to verify and data limitations. A supplier key on your screen shows who each label is; it is not sent to AI. The Bid Matrix stays authoritative.
AI never awards a supplier or changes RFQs, quotes, suppliers or awards. Create and finalize awards in the award workspace as usual.
When you choose Analyze with AI, Ariavel sends a limited, anonymised comparison of your RFQ and submitted quotes to monday.com's hosted AI gateway to generate an advisory summary. Supplier identity and contact fields, line descriptions, notes, attachments and document contents are excluded. Ariavel does not persist the generated analysis. Processing through monday AI and its providers is governed by monday.com's applicable terms and policies.
Use Insights to review savings and response rates. On eligible plans, send final awards to a monday.com board and receive deadline reminders.
Open Insights in the side menu. You'll see savings against your target prices and against the highest bid, awarded spend, how many suppliers respond, average cycle time from RFQ to award, your top suppliers and a 12-month savings trend.
After you finalize an award, choose Send to monday.com board. Ariavel Sourcing creates one item per awarded supplier allocation (supplier, RFQ, line, quantity, unit price, total, currency, savings, award date, status), grouped by RFQ. A line split between two suppliers becomes two items.
When you open Ariavel Sourcing, the RFQ owner gets a monday.com notification if an RFQ closes within 48 hours, when every invited supplier has quoted, or when the deadline passed with quotes missing. Each reminder is sent at most once a day.
ai:consume): optional AI Bid Analyst requests, only when you choose Analyze with AI. Requires monday AI access and available AI tokens.One flat price per monday.com account, not per seat: a three-person procurement team pays the same in a 10-seat or a 500-seat account. Every account starts with a free trial. Billing is handled by monday.com.
Unlimited suppliers and invitations, up to 50 active RFQs, while you explore.
Small teams running occasional RFQs
$59/ month per account$49/month billed yearly
Procurement teams running regular RFQ cycles
$149/ month per account$124/month billed yearly
Larger organisations with compliance needs
$399/ month per account$332/month billed yearly
Without a subscription the account becomes read-only: everything stays viewable, nothing is deleted, but you can't create or change RFQs, invitations, awards or uploads. Account admins can still export RFQ data.
Billing is handled by monday.com. Open Settings → Billing to choose or manage your plan.
monday.com handles app subscription refunds. Cancelling within 30 days of the initial purchase triggers an automatic refund under its current app policy. For later or exceptional requests, contact monday.com support or email us; developer approval is needed before monday.com can process them.
Select a question to expand the answer.
FixThe supplier has no email address. Type the email inline next to the supplier and the button becomes available. You can also add it in Suppliers or on your monday supplier board.
FixThis only happens when a quote uses a currency other than the RFQ currency. Enter the exchange rate when prompted and build the comparison. If every quote is in the RFQ currency, no rate is needed.
FixEvery line must either be awarded to a supplier or explicitly marked no-award. Look for empty lines in the scenario, resolve them, and try again.
FixEditing needs a full member role in your monday.com account. Guests can't open sourcing data. View-only users can look but not change. Ask an account admin to update your role.
FixAriavel Sourcing needs board write permission. Ask a monday.com account admin to approve the updated app permissions (or reinstall the app), then choose Try again. Nothing is duplicated when you retry.
FixCheck Settings → Integrations: notifications must be on and an awards board selected (monday.com attaches notifications to a board). If a hint says the notifications permission is missing, ask your admin to approve the updated permissions. Reminders still show under Needs attention.
FixOpen the RFQ's invitations and choose New link for that supplier, then share it. The old link no longer works.
FixThe link was revoked or replaced, or copied incompletely. Generate a New link and make sure the full address is shared.
FixYour plan's limit has been reached. Open Settings → Billing to change plans, or award or cancel finished RFQs to free up active slots (awarded and cancelled RFQs don't count).
FixThe account is read-only until you choose a plan. All your data is safe and export still works under Settings → Data & Privacy.
Account admins manage this under Settings → Data & Privacy. Data is stored on monday.com's platform. See the Privacy Policy.
Account admins can choose Export data to download a JSON file of RFQ records, quotes, awards and related settings. The supplier list and any early-version RFQ copies in monday.com app storage are not included. Admin export remains available on every plan.
Choose Delete RFQ data and type DELETE MY TENANT DATA to confirm. This permanently deletes the RFQ records, invitations, quotes, comparisons, awards, documents and settings used by the app. Contact support to remove your supplier list and any early-version RFQ copies in monday.com app storage.
Uninstalling automatically deletes the RFQ records and attachments used by the app. To remove your supplier list and any early-version RFQ copies in monday.com app storage, email support. A minimal deletion record and subscription record remain as described in the Privacy Policy. Data on your own monday.com boards is not affected.
To access or delete your data, contact the buyer who invited you, or email support@ariavel.eu and we'll pass your request on.
Ariavel is built to be usable by everyone.
Move between fields and buttons. Focused items show a clear outline.
Activate buttons and open answers like the ones on this page.
Close dialogs and drawers. Arrow keys move between tabs.
The app and supplier portal follow your light or dark mode and respect reduced-motion settings. Screen readers get proper headings, labels and landmarks.
For product support, contact support@ariavel.eu.
support@ariavel.euTo report a security issue, email security@ariavel.eu.
When contacting support, do not include supplier invitation links or passwords.